How to remove someones access to your Outlook email

Granting Access to a Shared Mailbox

1. Open Outlook.
2. In the Navigation Pane, locate the shared mailbox and right-click on the root mailbox name.
   • Note: You must select the root level of the mailbox, not a sub-folder such as Inbox.
3. Select Data File Properties….
4. Select the Permissions tab.
5. Select Add.
6. Enter the name of the person whom you want to have access and then select their name in the search results list.
7. Select Add, and then select OK.
8. In the Permissions tab, select the individual you have just added.
9. Use the Permissions Level: drop down to select the level of access they should have.
10. Select OK.

1. Open Outlook.
2. In the Navigation Pane, locate the shared mailbox and expand it using the arrow to the left of its name.
3. Right-click on Inbox and select Properties….
4. Select the Permissions tab.
5. Select Add.
6. Enter the name of the person whom you want to have access and then select their name in the search results list.
7. Select Add, and then select OK.
8. In the Permissions tab, select the individual you have just added.
9. Use the Permissions Level: drop down to select the level of access they should have.
10. Select OK.
11. Repeat steps 3 - 10 on any other mail folder the individual may need access to. We recommend granting access to Drafts and Sent Items at a minimum.

1. Open Outlook.
2. In the Navigation Pane, locate the shared mailbox and expand it using the arrow to the left of its name.
3. Right-click on Inbox and select Properties….
4. Select the Permissions tab.
5. Select the individual you wish to modify.
6. Use the Permissions Level: drop down to select the level of access they should have.
7. Select OK.
8. Repeat steps 3 - 7 on any other mail folder the individual may have access to.

1. Open Outlook.
2. In the Navigation Pane, locate the shared mailbox and right-click on the root mailbox name.
   • Note: You must select the root level of the mailbox, not a sub-folder such as Inbox.
3. Select Data File Properties….
4. Select the Permissions tab.
5. Select the individual you wish to remove.
6. Select Remove.
7. Select OK.
8. In the Navigation Pane, locate the shared mailbox and expand it using the arrow to the left of its name.
9. Right-click on Inbox and select Properties….
10. Select the Permissions tab.
11. Select the individual you wish to remove.
12. Select Remove.
13. Select OK.
14. Repeat steps 9 - 13 on any other mail folder the individual may have access to.

With this permission levelUsers canOwnerCreate, read, modify, and delete all items and files, and create subfolders. As the folder owner, you can change the permission levels that other people have for the folder. (Does not apply to delegates.)Publishing EditorCreate, read, modify, and delete all items and files, and create subfolders. (Does not apply to delegates.)EditorCreate, read, modify, and delete all items and files.Publishing AuthorCreate and read items and files, create subfolders, and modify and delete items and files that you create. (Does not apply to delegates.)AuthorCreate and read items and files, and modify and delete items and files that you create.ContributorCreate items and files only. The contents of the folder do not appear. (Does not apply to delegates.)ReviewerRead items and files only.CustomPerform activities defined by the folder owner. (Does not apply to delegates.)NoneYou have no permission. You cannot open the folder.

Important: Use caution when sharing your calendar and choose what others can access. Anyone with full access permissions to your calendar will be able to:

• respond to invitations
• create and edit events
• share your calendar with others
• receive emails about changes to your calendar
• delete your calendar

Tip: If your account is managed through work or school, your account’s admin may have limited or turned off sharing outside of the organization. To learn more, contact your admin.

Share your calendar

You can share any calendar you created, and you can set different access permissions for each calendar. Learn how to create a new calendar.

Share a calendar with specific people

1. On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
2. On the left, find the “My calendars” section. To expand it, click the Down arrow
   
   .
3. Hover over the calendar you want to share, and click More
   
   
   Settings and sharing.
4. Under “Share with specific people,” click Add people.
5. Add a person’s or Google group’s email address. Use the drop-down menu to adjust their permission settings. Learn more about access permissions.
6. Click Send.
7. The recipient will need to click the emailed link to add the calendar to their list. Learn how to add someone else’s calendar.

Tip: To share a calendar that you don’t own, you need to ask the owner to give you “Make changes and manage sharing” permission.

See how to share your calendar with a person or group

Share a calendar with the public

1. On your computer, open Google Calendar. You can’t share calendars from the Google Calendar app.
2. On the left, find the “My calendars” section. To expand it, click the Down arrow
   
   .
3. Hover over the calendar you want to share, and click More
   
   
   Settings and sharing.
4. Under “Access permissions,” select Make available to public.
5. Next to “Make available to public,” choose the level of access you want to give in the drop-down menu. Learn more about access permissions.

Tip: The only way to let people who don’t have Google Calendar view your calendar is to make it public. Learn more about sharing publicly.

Share a calendar with everyone in your organization

If you use Google Calendar through your work, school, or other organization, you’ll find the option to make your calendar available for everyone in your organization under “Access permissions.” Learn more about access permissions.

How this setting works

• People in your organization can find your calendar.
• People outside your organization won’t be able to find your calendar.
• If you invite someone outside your organization to a meeting, they can view information about the meeting.
• When you share your Calendar with everyone in your organization, you can choose between "See only free/busy (hide details)" or "See all event details."

Control access to your calendar & individual events

Understand permission settings for shared calendars

When you share your calendar with someone, you can choose how they view your events and if they can make changes like adding or editing events.

Access permission

What others can do

See only free/busy (hide details)

• Check when your calendar is booked and when it has free time, but not the names or details of your events.

See all event details

• Find details for all events except those marked as private.
• Find the time zone setting for the calendar.
• Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

Make changes to events

• Find details for all events, including private ones.
• Add and edit events.
• Restore or permanently delete events from the calendar’s trash.
• Find the time zone setting for the calendar.
• Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.

Make changes & manage sharing

• Find details for all events, including private ones.
• Add and edit events.
• Restore or permanently delete events from the calendar’s trash.
• Find the time zone setting for the calendar.
• Change sharing settings.
• Subscribe to email alerts when events are created, changed, cancelled, RSVPed to, or coming up.
• Permanently delete the calendar.

Tips

• If your account is managed through work or school, your account’s admin may have limited or turned off permission settings. To learn more, contact your admin.
• Events from Gmail that have the “Only me” visibility setting aren’t visible to anyone you’ve shared your calendar with, even people with “Make changes” access, unless you change the sharing settings for the event or the default setting for events from Gmail. Learn more about events from Gmail.

How “Access permissions” and “Share with specific people” settings work

In your shared calendar’s settings, you can set general “Access permissions” and “Share with specific people’’ permissions. Between both, the broader permission is applied to specific people.

For example, if you make a calendar available to the public and select “See all event details,” and then you share the calendar with a specific person and select “See only free/busy,” that person will still be able to view all your event details.

Change visibility settings for an individual event

Your events automatically have the same access permissions as your calendar. However, you can edit the visibility for each event. Learn more about changing the visibility setting for an event.

Turn off calendar sharing

Stop sharing your calendar publicly, with your organization, or with specific people

1. On your computer, open Google Calendar.
2. On the left, find the “My calendars" section. To expand it, you may need to click the Down arrow
   
   .
3. Hover over the calendar you want to unshare, and click More
   
   
   Settings and sharing.
   • To stop sharing publicly: Under “Access permissions,” turn off Make available to public.
   • To stop sharing with your organization: Under “Access permissions”, turn off Make available to everyone in my organization.
   • To stop sharing with specific people: Under “Share with specific people,” next to the person you want to remove, click Remove
     
     .

Tip: If you share multiple calendars, repeat these steps for any other calendars you want to stop sharing.

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